A business of any type will have some things they need to keep confidential. Whether this is financial records of the company, customer information or documents relating to new deals, it is information you don’t want to fall into the wrong hands. This could cause customers to lose faith in your business or lose you business deals.
Here are 5 methods for maintaining confidentiality at your business.
Limit Access Online
If you have confidential documents on your business network, try to limit access to things that not everybody needs access to. Put passwords on confidential information and only give these to trusted employees. If the information does end up in the wrong hands, then it should be easier to tell who has leaked it as they’ll be the ones with passwords.
Sometimes employees might not understand the risks of confidential information falling into the wrong hands. Lead a training session about the importance of protecting information going through the consequences and what they can do to help prevent it.
Lock It Up
If you’re using paper documents that are confidential, make sure they are locked away securely when not in use. This could be a lockable file cabinet at the business, or utilise an archiving company to take care of your documents.
If you are delivering confidential information to clients, customers or another office, this needs to be done securely. Only trust a reliable courier service to do so, or even just have them delivered by somebody you trust in your own company.
Utilise Document Shredding
While a lot of business has moved online, plenty is still done on paper. However, this now means you will have physical copies of confidential information you might not want to get out. To combat this you should utilise document shredding, ensuring any paperwork that is no longer needed is disposed of properly. Anything placed inside a normal bin can be taken back out, but shredding will ensure it is not used against your business.
Confidential Waste Disposal From Highlander Security Shredding
Highlander Security Shredding can provide your business with confidential document shredding, helping to eliminate the risk of data breaches and ensure your confidentiality. All documents will be shredded within 24 hours of collection and then disposed of properly so you don’t have to worry about confidential information being out in the world.
We have competitive costs and are able to operate on both a small and large scale for businesses of all shapes and sizes. We will provide you with a certificate of destruction upon completion and our specialist team will ensure every step of the way is handled efficiently and effectively.
If you’d like to find out more about the services we offer, get in touch today for confidential document shredding in Scotland.